For many trucks and buses rental businesses, success is often determined by how well you manage the day-to-day complexities: keeping track of bookings, ensuring vehicles are road-ready, balancing contract terms, and delivering a great customer experience, all while minimizing downtime and maximizing profitability.
But too often, operations are overwhelmed by outdated systems, manual processes, and disconnected tools that slow you down and hold you back.
That’s where A365 Rental & Fleet comes in. It is a purpose-built solution designed to simplify your operation, reduce admin overhead, and help you scale your business with confidence.
Challenges faced by trucks & buses businesses
If these challenges sound familiar, you’re not alone. A365 was created specifically to solve them and more.
A365 Rental & Fleet: Built for operational excellence
The A365 Rental & Fleet module is designed to make every touchpoint in your operation seamless, efficient, and valuable. Built on Microsoft Dynamics 365, Azure, Copilot, Power Platform, and Dataverse, A365 delivers industry-grade security, deep integrations, and powerful automation.
Whether you’re managing bookings, tracking assets, or planning maintenance, A365 offers tools that help you reduce downtime, allocate resources smarter, and boost your operational efficiency.
Key advantages of A365:
- Real-time fleet tracking and availability
- Seamless communication across departments
- Advanced scheduling and booking tools
- Integrated maintenance and service workflows
- Flexible contract and pricing models
- Automated notifications and billing
- Insightful reporting and forecasting
Capabilities that drive your business forward
A365 offers a robust set of tools designed to meet the exact needs of commercial vehicle businesses.
These capabilities work together in one unified platform, giving your team the control, visibility, and flexibility they need to stay competitive.
Deep dive into A365’s features
- Rental fleet & inventory management
- Real-time inventory visibility: Know which vehicles are available or in use at any moment across all locations.
- Fixed asset tracking: Monitor each vehicle as a fixed asset to improve lifecycle management and optimize depreciation tracking.
- Multi-location fleet management: Manage and monitor vehicle status across multiple branches from one centralized platform.
- Booking, allocation, and scheduling
- Advanced allocation tools: Automatically match available vehicles to customer reservations based on location, timing, and vehicle specs.
- Vehicle reservations and allocation: Ensure customers get what they need without scheduling conflicts or last-minute adjustments.
- Calendar-based scheduling: Visual scheduling makes it easy to manage bookings, availability, service windows, and returns.
- Rental order and contract management
- Quotation and contract management: Create accurate, detailed contracts for both short-term and long-term durations.
- Customizable pricing models: Offer flexible pricing, daily, weekly, monthly, or usage-based, tailored to each customer.
- Automated rate adjustments: Adjust pricing automatically for early returns, extensions, or contract modifications.
- Maintenance and inspection tools
- Integrated maintenance scheduling: Automate maintenance plans to keep vehicles in top condition and reduce the risk of failure.
- Condition tracking: Document vehicle condition at pickup and return to avoid disputes and maintain accountability.
- Service order creation: Automatically generate service orders based on mileage, service intervals, or reported issues.
- Billing and invoicing
- Periodic invoicing and usage-based billing: Automate invoices based on duration terms, actual usage, or service fees.
- Flexible billing options: Offer weekly, monthly, or custom billing cycles that suit your customers.
- Additional charges management: Easily apply fuel charges, late fees, maintenance charges, and more.
- Asset tracking and replacement
- Replacement management: Quickly swap vehicles when one is unavailable or out for maintenance.
- Safety stock calculations: Maintain a smart buffer of vehicle availability to prevent shortages.
- Buyback and re-rent support: Manage buyback contracts and cross-rentals with other suppliers to stay agile.
- Reporting and analytics
- KPI dashboards: Monitor performance, asset utilization, downtime, revenue, and more.
- Forecasting tools: Use historical data to predict demand and optimize vehicle allocation and pricing.
- Power BI integration: Build custom reports and dashboards for deeper insights and strategic decision-making.
- Logistics and transport management
- Delivery and collection planning: Organize vehicle delivery and return logistics with route planning and real-time status updates.
- Intercompany transfers: Manage vehicle transfers between locations or branches to balance demand and availability.
Why A365 is a strategic advantage
Beyond operational improvements, A365 helps your business achieve long-term strategic gains.
Real-world example: What it looks like in action
Imagine this:
A customer books a 5-ton truck for a two-week job. A365 checks availability, assigns a vehicle, and generates a quote in minutes. The system schedules a pre-delivery inspection and ensures the truck is serviced the day before the rental begins.
Throughout the duration, A365 monitors vehicle usage and alerts your team if maintenance is due. When the truck is returned, the driver completes a digital inspection, and the system automatically generates an invoice based on the exact duration, including fuel surcharges.
No guesswork. No delays. Just smooth, professional operations.
Ready to take control?
With A365, you’re not just managing commercial vehicles. You’re building a smarter, more profitable operations.
Whether you’re running 50 commercial vehicles or 5,000, A365 gives you the tools, insights, and automation to run leaner, faster, and more reliably, all while improving customer satisfaction.
It’s time to stop reacting to problems and start planning for growth. A365 is how you get there. Learn more by reaching out to us.
