A365 Rental & Fleet Management
Asset and fleet operations for trucks and buses and equipment
Why A365 Rental & Fleet Management?
Managing vehicles and equipment across multiple locations can be complex without a connected view of your operations.
A365 Rental & Fleet unifies your fleet and rental management processes to give you real-time visibility into every asset, booking, and contract.
AI analyzes usage trends and maintenance patterns, helping you plan better, prevent breakdowns, and extend asset life. Automated workflows simplify reservations, check-ins, inspections, and billing, ensuring accuracy and consistency from start to finish. With live data shared across service, parts, and finance, A365 keeps every department working from the same information, so customers get accurate, consistent service at every interaction.
Powered by Microsoft Dynamics 365, Azure, Copilot, Power Platform, and Dataverse, A365 Rental & Fleet is secure, evergreen, and continuously improving to help your business stay agile and profitable.
Gain complete control over your fleet with real-time data that helps manage operations and reduce downtime.
Respond faster to requests and optimize fleet usage with intelligent scheduling tools.
Meet varied customer needs and increase competitiveness with adaptable rental models.
Ensure accuracy and reduce manual work by linking billing directly to real-world asset usage.
Service assets at exactly the right time using AI-generated maintenance alerts based on actual usage data, cutting unnecessary early servicing costs and preventing late-stage breakdowns that take vehicles out of the rental fleet.
A365 Rental & Fleet Management industry-specific capabilities
Optimize fleet operations, monitor vehicle health, and track trucks and buses driver performance in real time.
A365 Trucks & buses Rental & Fleet Management features
Equipment
catalog
Reservation &
booking
Real-time
availability
Rental rates
& pricing
Fleet
customization
Contract
management
Equipment
inspection
Maintenance
scheduling
Billing &
invoicing
Reporting &
analytics Oversee machinery rentals and fleet utilization with predictive maintenance and AI-powered asset tracking.
A365 Equipment Rental & Fleet Management features
Equipment
catalog
PRO
management
Real-time
availability tracking
Automated updates
on rental rates & pricing
Quotation
management
Contract
management
Equipment
inspection
Maintenance
scheduling
Billing &
invoicing
Reporting &
analytics
Frequently asked questions
See the questions below for more information.
A365 Rental and Fleet Management connects the full rental and fleet operations lifecycle in one platform. Reservations, asset check-ins, inspections, maintenance scheduling, billing, and contract management all run from the same data. Fleet directors and rental managers see real-time availability across all locations. AI analyses usage trends and maintenance patterns to support better planning and reduce unplanned downtime. A365 addresses rental challenges such as:
- Booking and scheduling
- Inventory management
- Maintenance and repairs
- Customization
- Asset tracking
- Return and inspection
A365 provides comprehensive functionality coverage for rental management, including:
- Reservation & booking, and tracking rental vehicle availability
- An equipment catalog and real-time availability monitoring
- Contract management, including creation, management, and streamlining of short-term, long-term, and vehicle rental contracts
- Equipment inspection and rental inspections with process steps for quality assurance
- Maintenance scheduling, monitoring vehicle usage and condition in real-time, and automating notifications on maintenance schedules. It also manages downtime/uptime control.
- Fixed asset management with advanced tracking
- Enables rental terms customization and offering options for long-term leases
A365 optimizes financial transactions through various features:
- Rental rates & pricing management
- Billing & invoicing, including periodic invoicing and usage-based billing
- Automated notifications on payment due dates
- Best price automatic re-calculation for customer-friendly rates
- Contract pricing/discount management and tracking contract revenue and costs
- Long-term rental/contracts, monthly fee calculation, and cost estimation
- Handles finance contracts
- Simplifies rental-related charges and offers flexible billing options like periodic or ‘pay per visit’ charging.
- Aligns customer calendars with chargeable days for accurate billing.
A365 provides tools to enhance customer relations and foster growth:
- Customer 360º offers a comprehensive view of customers for better service and relationship management.
- Leverages a Business Development Center for enhanced customer relations and growth opportunities.
- Features a virtual dealer for an enhanced and convenient customer experience.
- Upsells recharge accessories for additional customer value.
- Optimizes service contract creation & configuration for tailored customer support.
- Manages demo stock and test drives to improve product showcasing and customer engagement.
Explore our components
Parts
Contract management
Workshop Mechanic
Field Mechanic
Inspections
Service Center
Dealer Portal
Warranty
Sales
Take the next step
Start your journey
See our platform in action with a personalized demo tailored to your business needs and industry requirements.
Share your page experience